هۆتێل گراند ملینۆم پێویستی بە کارمەند هەیە ( Grand Millennium Hotel Sulaimani)

posted May 22, 2016, 7:02 AM by Nzar Muhamad Ahmed   [ updated May 22, 2016, 7:03 AM ]

Job Vacancy: Accounting and Admin Manager : Grand Millennium Hotel Sulaimani

BASIC FUNCTION:

To be responsible for the efficient day-to-day operation of the Accounts Receivable Section, and collections. To promptly bring to the attention of the Assistant Controller/Accounting manager any significant problems affection the daily collections. To plan efficient staffing for anticipated business activity. To allocate daily work to coordinate initial invoicing dunning activity and follow up to achieve maximum cash flow and minimum overdue receivable. To prepare those month end reports as directed by the Controller.

SCOPE:

Works in the main Accounting office, computer room, credit manager office and has access to front office.

WORK PERFORMED:

–          To arrange manpower accordance with business activity and budget staffing guidelines.

–          To plan the annual vacation schedule considering compatibility with anticipated business activity.

–          To coordinate invoicing schedules, mailing of statements and reminders.

–          To promptly reply to any esquires on present or past billing, arranging for rebates or refunds, whichever is applicable

–          To personally supervise banquet, group and convention billings for accuracy and to ensure all services as per the arrangements have been billed.

–          To ensure that unidentified cash and charges are thoroughly investigated.

–          To refund all cancelled reservations advance deposits on a timely basis.

–          To reconcile unpadded advance deposits with reservations and front office cashiers on a monthly basis.

–          To ensure credit cards are billed according to established schedules,.

–          To ensure that files are maintained for open accounts and all details of collection activity are included.

–          To check invoices before mailing for complete addresses.

–          To be aware of the daily status of posting charges and cash received on the computer reporting the same to the asst. Controller.

–          To prepare the aged trial balance on a timely basis and ensure it balances with the general ledger control card, promptly investigation and resolving any differences.

–          To prepare utilities schedule for charging to tenants.

–          To maintain a proper filling system for registration cards, folios, ledgers and all other important documents to ensure filling is current and that documents are easily retrievable for subsequent review.

–          To prepare the month end summary for posting to the general ledger for travel agent commission, credit card commissions late chars.

–          To assist the credit manager with over due accounts follow up.

–          Participates in the monthly credit meeting as an active member of the credit committee.

–          Trains staff to adequately process the daily work both the preparation of the input and subsequent follow up, plus the machine work on the computer ensues that Receivable personnel are fully conversant with all local policies affecting Accounts Receivable.

–          Ensure that there are adequate supplies available of all stationery and office supplies.

SUPERVISION EXERCISED:

1.      Positions directly supervised. Accounts Receivable Clerks.

2.      Positions indirectly supervised. None.

SUPERVISION RECEIVED:

1.      Supervisor. Asst. Financial Controller/Chief Accountant.

2.      Supervision Receiver. Director of local policies and procedures.

RESPONSIBILITY AND AUTHORITY:

1.      Employee relations. Works closely with Credit Manager, front office cashier supervisor and head night auditor to ensure correct processing of guest ledger and subsequent good relations with sales.

2.      Materials and Products. Office supplies.

3.      Equipment overall responsible for the maintenance in good order of computer.

4.      Cash not applicable.

5.      Business Contacts Guest, local business houses, travel agencies tour guides and credit cards companies.

MINIMUM REQUIREMENTS:

      1Equivalent education level requited. University degree

     Experience required some cashiering or junior accounting experiences desirable but not essential.

      Knowledge required: working knowledge of English is necessary.

Qualified applicants are requested to submit their curriculum vitae, to Grand Millennium Hotel Sulaiman

Comments